Privacy Policy

Purpose

Charles Aris Inc. and related entities are committed to protecting the privacy and security of personal information collected from candidates, clients and website visitors. This Privacy Policy outlines how we collect, use, disclose and protect personal information in the course of our daily operations, as well as how we collect, use and disclose information collected on this website. By using our website, you agree to the terms of this Charles Aris Privacy Policy.

Information we collect

  • Candidate Information: Name, contact details, employment history, education, skills, salary expectations, references and any other information provided during the recruitment process, or submitted through a contact form, email or resume.
  • Client Information: Company name, contact details, job descriptions, benefit packages, hiring preferences and other business-related details.
  • Website & Communication Data: IP addresses, browser type, usage details and correspondence data (e.g., emails, messages and inquiries).

Charles Aris Inc. does not wish to collect sensitive personal information such as racial or ethnic origin; age; political, religious or similar beliefs; sexual life; trade union membership; health or medical conditions; or criminal records. If you choose to provide sensitive information for any reason through our website, you consent to its use in the ways described in this Privacy Policy.

How we use your information

We use collected information for the following purposes:

  • To assess candidate qualifications and suitability for job opportunities.
  • To facilitate communication between candidates and potential employers.
  • To maintain client relationships and provide recruitment services.
  • To comply with legal obligations and industry regulations.
  • To improve our website, marketing and services through analytics and user feedback.

Additionally, we may use your information to communicate with you via direct periodic emails. If you do not wish to receive these emails, please unsubscribe within the email correspondence or by emailing your request to info@charlearis.com. If you’d like to exercise additional privacy rights as a consumer, please select from the options in the accompanying form (charlesaris.com/data-privacy-and-protection) and provide the information requested. We use the information you provide to process your request and maintain a record of your request and our response.

How we share information

We do not sell or rent personal information. We may share information with:

  • Clients: Candidates’ information is shared with prospective employers only with prior consent.
  • Reporting: We may use personal information anonymously and aggregately to compile statistics and industry reports.
  • Marketing tools: We track internet protocol addresses for administrative purposes as well as website usage reports and tracking movement through and time spent on the website.
  • Service Providers: Third-party service providers assisting with background checks, data storage, IT support and analytics, bound by confidentiality obligations.
  • Legal & Regulatory Authorities: If required to comply with legal requirements, court orders or government regulations.

Data security

Charles Aris Inc. has put into place reasonable technical and organizational measures to safeguard all information collected from loss, misuse, unauthorized access, disclosure, alteration and destruction.  Security efforts include, but are not limited to:

  • Secure servers and encryption technologies.
  • Multi-factor authentication on all hosted software.
  • Access restrictions to authorized personnel only.
  • Regular security assessments and updates.

The Charles Aris Inc. website may provide links to third-party websites. This Privacy Policy applies to the Charles Aris Inc. website only. Charles Aris Inc. is not responsible for the privacy policies of third-party websites and recommends that you read the privacy policy of every website you visit.

Procedures for handling a data security event

In the event of a data security breach, we will take the following steps:

  • Detection & Containment: Identify the scope of the breach, contain the issue and prevent further unauthorized access.
  • Assessment: Evaluate the type of data affected, the potential risks and the impact of the breach.
  • Notification: Notify affected individuals, clients and regulatory authorities as required by law.
  • Remediation: Implement corrective measures to strengthen security and prevent future incidents.
  • Review & Documentation: Conduct a post-incident analysis to document findings, actions taken and improvements made.

Data retention

We retain personal information for as long as necessary to fulfill recruitment services, legal obligations or legitimate business interests. Candidates and clients may request deletion of their information in accordance with applicable laws.

Your rights and choices

Depending on your jurisdiction, you may have rights regarding your personal information, including:

  • The right to access, correct or delete your personal data.
  • The right to withdraw consent to processing.
  • The right to object to direct marketing communications.
  • The right to request data portability.

To exercise your rights, please contact us at allen.oakley@charlesaris.com.

Cookies and tracking technologies

Our website may use cookies and similar tracking technologies to enhance user experience. You can manage cookie preferences through your browser settings.

International data transfers

If personal data is transferred outside of the United States, we ensure appropriate safeguards are in place to protect your information in accordance with applicable data protection laws.

Updates to this policy

Charles Aris Inc. reserves the right to change, modify or amend this Privacy Policy at any time for any reason. When changes are made, we post the revised policy on the website, with the revised effective date.

Contact information

For questions or concerns regarding this Privacy Policy, please contact:

Allen Oakley
299 N. Greene St., Greensboro, NC 27401
allen.oakley@charlesaris.com
336-378-1818

By using our services, you acknowledge that you have read and understood this Privacy Policy.

Last revised date: February 25, 2025